Privacy Policy

Customer Privacy Statement of the Association for the Study of Nationalities

The privacy and security of your personal information is extremely important to us.

This privacy policy explains how and why we use your personal data.

We’ll never sell your personal data.

We only share your personal data with our publisher, Cambridge University Press, when it’s necessary, as described below and only if the privacy and security of your data can be assured.

Who are ‘we’?

In this policy, whenever you see the words ‘we’, ‘us’, ‘our’, ‘ASN’, this refers to Association for the Study of Nationalities which is registered as a non-profit organization in the USA.

The Association for the Study of Nationalities (ASN) is a scholarly association devoted to the promotion of knowledge and understanding of ethnicity, ethnic conflict, and nationalism studies broadly defined, with a particular geographic focus on Central, Eastern, and Southeastern Europe, Russia, Ukraine, the Caucasus, and Eurasia. ASN includes academics, researchers, policymakers and administrators at universities and other institutions, as well as members of the general public, who are interested in this significant area of scholarship. We contribute to the advancement of scholarship in this field through the organization of conventions and symposia, and the recognition and promotion of exceptional works of scholarship, including work by doctoral students.

Our address is:

Association for the Study of Nationalities
The Harriman Institute
Columbia University
420 W. 118th St., 12th Floor
New York, NY 10027, USA

If you have any questions in relation to this privacy policy or how we use your personal data, please direct these to the above address or use the contact details shown on our website:

http://nationalities.org

What personal data do we collect?

We’ll only use your personal data on relevant lawful grounds as permitted by the EU General Data Protection Regulation (GDPR).  

Personal data provided to us will be used for the purpose or purposes outlined in any fair processing notice in operation at the time of collection or registration where appropriate, and in accordance with any preferences you express.

The reasons we process your data depend on the nature of our relationship with you, and how you interact with us.

You may have different relationships with us, which have different data collection methods and permissions (for example you may be a member and/or a conference attendee).

We do not collect bank or credit card details. All payments made via our website are processed by our third-party payment processor (Cambridge University Press and Cybersource). Cambridge University Press Group only share limited details with us (confirmation that the card payment has gone through, the ID number of the customer, and the order and invoice number of the customer).

Members

The legal basis for processing membership data is legitimate interest. We will communicate with you about your membership of our community and the associated benefits. This may include (but is not limited to) information about forthcoming conferences, events and grant and other funding opportunities as well as information about publications.

We collect information including personal data (information which identifies you, or which can be identified as relating to you personally for example, name, address, phone number, email address). This information is collected and used by the ASN and is only shared with the parties shown below.

We’ll only ask for the personal data that we need to process your membership and deliver your membership benefits.

We may need to ask for additional information to verify your eligibility if you wish to claim certain discounts on your membership fee – for example, evidence that you are a student or early career researcher, or resident in a particular territorial membership band.

Shared information 

We, the Association for the Study of Nationalities, share your contact details with our 3rd party publisher Cambridge University Press, in accordance with our contracts with Cambridge University Press data processing agreements, in order to assist in providing products and services included in your membership. Cambridge University Press may, in turn, share limited data with their commissioned sub-contractors who similarly subject to contractual obligations to keep personal data secure.

If you no longer want us to hold or process your data, you can opt out, or ask us to remove your data. If you ask us to remove all your data, we will remove all personal details, leaving only anonymized data in our systems. This will mean that you will not receive all the benefits that you have paid for.

We will communicate with you for a limited time when your membership is about to expire and after your membership has expired, to give you the opportunity to renew your membership and to continue to enjoy the membership benefits.

Former members will continue to receive email communications from the ASN for up to two years based on our legitimate interest.

Conference Attendees

The legal basis for processing conference related data is legitimate interest. We will communicate with you about your conference registration and anything relating to the event and any abstracts, papers or related materials submitted. We may also send you post-conference feedback questionnaires (and information about future conferences that are likely to be of interest if you have given your consent to email communication).

We will always give you the option to “opt out” of future communications.

What data do we hold?

We collect information including personal data (information which identifies you, or which can be identified as relating to you personally for example, name, address, phone number, email address).

We’ll only ask for the personal data that we need to process your place at the conference, for example to print your name badge and your attendance certificate and to process your conference payment.

We may need to ask for additional information that verifies your eligibility for conference discounts for example, evidence that you are a student or early career researcher, or resident in a particular territorial membership band.